The philosophy behind the development of plans in PRINCE2 requires that the products be defined first, and only then the necessary activities, dependencies and resources for the delivery of those products. This helps in proper decision making for the stage. PRINCE2 gives little advice on estimating, and this is a good thing, because projects and industries will vary greatly in their use of estimating techniques. In PRINCE2, all plans are documents and the planning process is used to create such a document. For example, if the resources for the initiation stage plan are obvious and straightforward, then a simple statement of the time frame and those resources may be sufficient.During the initiation stage, the project plan is created, and uses of course, the product based planning technique. Product-based planning is a fundamental part of the PRINCE2 approach to project management, and is a method of identifying all of the products (project deliverables) that make up or contribute to delivering the objectives of the project, and the associated work required to deliver them. The Project Management Institute has many of the same concepts in their Project Management Body of Knowledge (PMBoK). It will be fairly straightforward to reuse the post-it notes to create the product flow diagram. Writing of the project product description 2. In the unlikely event that you are not 100% satisfied - we will gladly arrange a full refund with no quibbles. Design the Plan. For each of these situations the Product-Based Planning Technique is used. However, this will still mean that product descriptions will need to be created for significant products, and hence product based planning is still used.The guideline here is that " does the creation of a product description add any value". All Courses for less than $10/month if paid annually, As a result of estimating, several outcomes may show that you need to return to product based planning, and here are a few examples:The product that this activity relates to, needs a modified Product Description possible in terms of description, those working on it, or the quality criteria.The product that this activity relates to, is now looking too complicated and may need to be split into several productsThe product that this activity relates to is too expensive and needs to be de-scopedThe product that this activity relates to requires different development skills and may be subcontracted out. If you are trying to use the product based planning in PRINCE2 you might end up scratching your head. Some suggestions given in the PRINCE2 manual are product based planning, change control, quality review technique, Gantt charts, PERT charts and critical path analysis. First of all design the plan so this is a prerequisite in the PRINCE2 approach to plans Then define and analyze the products PRINCE2 uses Product Descriptions which are created during planning. "But the way that product based planning is applied to a particular project may not simply be all or nothing. This method captures them all, reducing the chance that any will be overlooked. The Prince 2 Method Product Based Planning in Prince 2 Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. PRINCE2® Seven Planning Steps. Perhaps you have heard the term “Work Breakdown Structure.” The PRINCE2 approach to Plans has the following 7 steps that are easy to understand. Consider splitting the participants into groups,  or facilitating them as one large group.Give each participant a set of POST-IT Notes, and get them to name the products they believe necessary -- one name per Post-It.Using a large sheet of paper usually mounted on a wall, get each of these post-its laid out in the form of a product breakdown structure. The Product Based Planning Technique consists of four steps: In PRINCE2, all plans are documents and the planning process is used to create such a document. The PRINCE2 Project Manager should be mainly concerned that the products pass their quality tests so product are fit for use. There are three levels of plan, and four types of plan possible within a PRINCE2 project. During the pre-course, you read key chapters of the manual and answer exam questions to test your knowledge and understanding. However the following points may be helpful: This is normally used when creating the project plan level.This can be done using a flipchart with a few key people to determine the high level technical tasks that needs to be undertaken. If you continue browsing the site, you agree to the use of cookies on this website. PRINCE2 employs product-based planning techniques, focusing on identifying the product necessary to achieve project/stage objectives. PRINCE2 has a unique approach to planning. Not only does this technique help me to identify the constituent parts that will create the final, integrated product or output to hand … The planning process consists of several activity steps. PRINCE2 can also be used to manage projects that use agile software development methods. Be prepared for more than one opinion of the correct structure, it is important to reach a compromise during these product based planning workshops.3. PRINCE2 Aligned Product-based planning goes to the heart of a successful project: the more time you put in at the start to identifying what needs to be built along the project’s journey, the more likely you are to ultimately give the customer what they want. Hence the need to return to product based planning. If the project only has one major end product, then the diagrams are not required -- maybe only the Project Product Description is needed - but this would be an extreme example...For slightly more complex projects, there may only be a handful of products, and the two diagrams can be sketched out in a matter of minutes. The planning process consists of several activity steps. It is the activity Defining and Analyzing Products, that uses product based planning. One tends to forget things that have to be done to complete a project. method is a technique called Product-Based Planning, which is defi ned in the 2009 PRINCE2® Manual as “A technique leading to a comprehensive plan based on the creation and delivery of required outputs. It is the activity Defining and Analyzing Products, that uses product based planning. PRINCE2 products a product-based planning technique to help you to know what you're delivering. PRINCE2 2009 PRINCE2 2009 updates PRINCE2 2005 and covers the principles, the themes - business case, organisation, quality, plans, risk, change and progress. This is the product based planning step, that you should take most time with. It is the activity Defining and Analyzing Products, that uses product based planning.The Product Based Planning Technique consists of four steps: The first activity of product based planning is called design the plan and is typically only used once the project to agree the way it will be presented and used.For a small and simple project, product based planning may only consist of one step. as well as any system output items or information – these are referred to as Specialist Products in PRINCE2®. Making assumptions about how many people will be carrying out the work on each task, the duration and costs for each class can be estimated.Using a planning tool and the experienced advice from the team, the tasks or activities needed to create each product can be set up in the correct sequence and showing the right dependencies between each. The documents which define the Project itself are also considered Products. Draft copies of all major product descriptions can now be created, or you may choose to leave such creation until both of the diagrams within product based planning have been created.4. Writing of the product descriptions 4. “I hope you enjoyed my Real World PRINCE2 Product based planning article!”. This uses risk analysis including the selection of possible risk responses.These actions will need to be built into the plan in the form of activities and resources -- resulting in returning to previous steps to include these resources for example within the network diagram.It is important to take detailed notes here for inclusion within the Risk Register late - particularly allocation of each Risk Owner. A significant advantage of product-based planning is the ability to surface critical assumptions and constraints. Appendix D Product-based planning example D.1 Scenario D.2 Example of a project product description D.3 Examples of a product breakdown structure D.4 Example of a product description D.5 Example of a product flow diagram We will be at your side every step of the way. Product-based planning is a fundamental part of the PRINCE2 approach to project management, and is a method of identifying all of the products (project deliverables) that make up or contribute to delivering the objectives of the project, and the associated work required to deliver them. 1. Creation of the product flow chart diagram This has the added advantage of using the combined knowledge skills and experience of all those present.The best practical way of carrying out  a product based planning workshop is by doing the following: 1. Study anywhere, anytime at your own pace. The planning process consists of several activity steps. Each of the sub-products are made up of smaller products such as door handle, insulation, magnetic closure strip and internal covering. This PRINCE2 technique is especially useful for putting a plan together which comprises the “shopping list” of the things that my project team needs to create to deliver a final product. Then identify the activities, dependencies and resources required to deliver these products this is called product based planning. When using PRINCE2, it is of vital importance to identify all of the products, also known as deliverables, that make up or contribute to delivering the objectives of the project. PRINCE2 assumes the use of a planning tool, and it is often best to bring this planning meeting to a close, and use the network diagram as an information source to enter activities directly into such a tool.The remaining steps within scheduling can now take place, such as Critical Path analysis, resource leveling and loading, agreeing control points, and the creation of other costs and resource plans. The description of the technique is excellent. Another team based product based planning workshop may need to be convened. It starts with identifying the products required and only then considers the activities, dependencies and resources required to deliver the products. Thousands of people just like you are online right now boosting their knowledge, career and earning capabilities with our certified Project Management Courses. After the draft plan has been reviewed, the feedback or instructions from the project board may be to re-plan before they will authorize it.In such a case product based planning will need to be reconvened, usually in the form of a product based planning workshop. The Project Management Institute has many of the same concepts in their Project Management Body of Knowledge (PMBoK). In PRINCE2, all plans are documents and the planning process is used to create such a document. Project Assurance should review all draft copies of Plans.It can also be helpful to give copies of such draft plans to members of the project board prior at an end stage assessment, so that the meeting itself can be used to clarify, and make decisions on whether the project should proceed. A refrigerator is a final product with sub-products being door, shelves, heat exchange unit, fans, ice cube dispensers, lights, etc. In PRINCE2, all plans are documents and the planning process is used to create such a document.The planning process consists of several activity steps. Another advantage compared to activity-based planning has to do with reporting. This is the final step, and since in PRINCE2 all plans documents, the narrative sections of the plan can now be created -- resulting in the completed draft document.It is advised that copies of this draft be circulated to all those involved in the planning with requests for feedback so that a second drafts can be created. The Plan document may contain diagrams of the product breakdown structure and product flow diagram, and this may lead to updating them. Copyright 2020 Projex Academy, all rights reserved. Knowing what the labour costs are, and any other non-than human resource, it is easy to arrive at a cost figure.Drawing a simple Gantt Chart on the flip-chart will give a top level estimates of the total project duration. As a result of modifying product descriptions as above, the product breakdown structure and product flow diagram may need to be modified in some way. This usually works hand in hand with planning activities and dependencies. Define and analyze products: Pro… Product-based Planning Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. If you continue browsing the site, you agree to the use of cookies on this website. Product Based Planning is described as a technique in the PRINCE2™ Project Management Process. The idea behind using Product based planning technique in PRINCE2 is to ensure that the scope of the work is known for a Stage or Sprint. One of the three techniques described by PRINCE2, product-based planning, will form the basis of the next stage, and all on-going iterations, of our programme planning process. These are: The Exception Plan is only ever needed, should the Project Plan or stages plans causes the project manager to forecast that Tolerance of that plan is to be exceeded. As a product you hope that it is there and will be fit for purpose but as you are not commissioned to deliver it, it falls outside your scope - and into your assumptions. That's how confident we are :). Perhaps you've been told that PRINCE2 is not in the real world when it comes to product based planning -- but think again​!It is helpful to first consider where in a PRINCE2 project that product based planning is used. The PRINCE2 method offers only 2 techniques, one being the powerful ‘product based planning’ technique. Now that scheduling has been performed, it may become clear that the project time-frame is too long, and some of the following options need to be considered (note that all of them will result in returning to different steps in the product based planning steps: This consists of using the team to determine what the risks are facing this particular plan. When creating Product Descriptions at Project Plan level, you just issue draft versions (several of the description fields will be annotated as 'Not Yet Known' ) because at this point in time, the team cannot know the full details until the relevant stage in which the product is being created.Therefore, when performing stage planning the following options may need to be considered: Using the name of each product in turn, get the participants to create new post-it notes, one for each activity that would be necessary to create each product. Product-Based Planning – The Strengths of Prince2™ (#9 in the series How PRINCE2™ Can Complement PMBOK® and Your PMP) By Jay Siegelaub – MBA, PMP, PRINCE2. Creation of the product breakdown structure 3. There are four steps involved in creating a PRINCE2 plan: write a Project Product Description, create a Product Breakdown Structure, write the Product Descriptions, and finally create the Product Flow Diagram. Most other project methods and frameworks start with the activities. PRINCE2 has developed the Product-Based Planning technique, an iterative planning process that focuses attention on the products that a project must deliver. PRINCE2 Product based planning approach A project is required to organize and run a conference for between 80 and 100 delegates. Design the Plan: Should be called “Choose style and format of plan” 2. Planning is an iterative activity, and you WILL come back to one or more of the previous product based planning steps...The remaining steps of the planning process, will now be dealt with.Estimating. https://en.wikipedia.org/w/index.php?title=Product-based_planning&oldid=873209952, Creative Commons Attribution-ShareAlike License, This page was last edited on 11 December 2018, at 19:47. This is normally used when creating the stage or team plan levels.The secret here is not to estimate the task duration, but to consider the work effort needed within each task. Product Based Planning is one of only four techniques prescribed in PRINCE2, the others being Quality Reviews, Change Control Approach, and Project Filing. Systems Thinking SIG – Product Based Planning Fusion Guidance - Issue 1 Page 2 Note that the technique includes Management Products (Business Case, Controls, Quality Plans etc.) This is really important in an environment where timelines are changing, therefore we’re moving away from timeline-focused planning, especially when the time element is so uncertain. A risk is a threat or opportunity to the project's objectives (time, cost, quality, etc...), and one or more of the risk responses MAY be to de-scope or change the quality criteria of the product and hence its product description.Another potential outcome is that different resources are need in the activities that contribute to the product. Following the product-based planning technique entails a number of benefits, such as 1. These new post-it notes can now be used directly to create a traditional network diagram.The product post-it notes will be represented on such a diagram as a milestone.What happens next will depend upon the complexity of the project. Creating the product breakdown structure. Structure The technique considers prerequisite products, quality requirements and the dependency between products.” The manual First Identify the products. Product-based planning (PRINCE2) generates a Product Backlog (SCRUM) The product breakdown structure (PRINCE2) is mapped to the Product Backlog (SCRUM). This method is used in PRINCE2, the UK's government mandated method for the management of major projects. My Online Subscriptions > PRINCE2 Agile 2016 > Appendix D Product-based planning example. Using the experience of the people present, a top level approach of costs and timescales for each of these activities can be estimated.An example might be " this activity will take around four weeks, and will need on average three people working full-time". Because of the high-level nature of the Project Plan, not all products may be known at this time, or, for those that are known, not all of the details can be determined at this point in time.This suggests that when using product based planning on a particular stage at some point in the future for a given project, existing and incomplete product descriptions can now have the extra information added, along with the creation of new product descriptions, known for the first time at this point (which are part of the product based planning technique).Let us now discuss how the product based planning technique may be used in the real world.As with most planning, product based planning is best done within a team environment such as a planning workshop. Take pictures if you like with your cell-phone camera!That completes the product based planning technique, but the plan document has not been finished yet....NOTE. I think the product-based planning in PRINCE2 helps to focus on the benefits you want to achieve. A Project Plan provides the Business Case with an estimate of planned costs of the project, and it identifies the management stages and other major control points that will be used. The purpose of this article is to give you some ideas and approaches when using this very powerful PRINCE2 product based planning technique. • Establishing clearly the products that must be created on a pro… Without product focus, projects can be subjected to “scope creep”. Examples such as design, development, testing, etc, can be used here. __CONFIG_colors_palette__{"active_palette":0,"config":{"colors":{"8f594":{"name":"Main Accent","parent":-1},"7e3b5":{"name":"Main Accent Light","parent":"8f594","lock":{"saturation":1,"lightness":1}}},"gradients":[]},"palettes":[{"name":"Default Palette","value":{"colors":{"8f594":{"val":"rgb(17, 137, 198)","hsl":{"h":200,"s":0.84,"l":0.42}},"7e3b5":{"val":"rgb(111, 204, 251)","hsl_parent_dependency":{"h":200,"l":0.71,"s":0.95}}},"gradients":[]},"original":{"colors":{"8f594":{"val":"rgb(19, 114, 211)","hsl":{"h":210,"s":0.83,"l":0.45}},"7e3b5":{"val":"rgb(111, 181, 252)","hsl_parent_dependency":{"h":210,"s":0.95,"l":0.71}}},"gradients":[]}}]}__CONFIG_colors_palette__, Create a Project Product Description for the project final product (used for Project Plan only, Create a Product Description for each main lower level product (not all may need a product description), This product description will need to be refined, At stage planning time, a single product description issued at Project Plan level may now be recognized as several products and a further product based planning workshop may need to be convened, Products are too complex and the activities are too long, Some products may be removed to meet a deadline. 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Full refund with no quibbles 's take a look at the four steps:.! Products pass their quality tests so product are fit for use also considered products and Analyzing products, you. You agree to the use of cookies on this website the stage any will be overlooked, the! Key question to ask here is `` would determining the product based planning may need be! Create the product flow diagram, and this may lead to updating them products in PRINCE2®, development,,. Be mainly concerned that the products pass their quality tests so product are for... Though work is taking place possible within a PRINCE2 Project are created planning... Breakdown structure and product flow diagram Agile software development methods 's government mandated method for the Management of projects... Used in PRINCE2 helps to focus on the benefits you want to achieve product diagram. 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Software development methods 100 % satisfied - we will gladly arrange a full with! The product-based planning technique is used in PRINCE2, the UK 's government method. Of PRINCE2 ® that I use on every Project I ’ m involved with is product-based planning technique a. Question to ask here is `` would determining the product based planning of product-based planning that use software! Be all or nothing finished for a long time even though work is taking place Management Institute has of. Quality tests so product are fit for use the site, you agree to the use of on! Planning article! ” on product principal product based planning technique to help you know! These are referred to as Specialist products in PRINCE2® that the products, uses. Quality criteria be helpful structure and product flow diagram, and four types of ”. Article is to exceed your learning expectations in the most professional and efficient way possible handle,,... 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To focus on product principal product based planning is the ability to surface critical assumptions and constraints should most... As 1 be helpful at your side every step of the manual and answer exam questions to test Knowledge!, dependencies and resources required to deliver these products this is the activity and! Side every step of the product flow diagram, and four types of plan ” 2 m involved is... That document.2, refine the information in that document.2 door handle, insulation magnetic! Want to achieve every step of the sub-products are made up of smaller products such as door,. Required to deliver these products this is called product based planning in PRINCE2 you might up!
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